Job Description
Job Description Job Title: Staff Accountant
Location: Chicago, IL (North Side – Ravenswood/Bowmanville), Hybrid (3 days in office)
Employment Type: Full-Time
Reports To: Managing Director
About the Role Voyage Advisory is a management consultancy that helps clients elevate service, drive performance, and power transformation. We're a growing firm with high standards and clearly defined values, which include: leave a mark in a good way, do the right thing even when it hurts, and elbow grease matters.
We’re looking for an A-player—someone eager to do the best work of their career as part of a team that values collaboration, curiosity, grit, and tenacity.
We are currently seeking a full-time Staff Accountant to support our internal operations. The right candidate is energized by precision, proactive about solving problems, and thrives in an environment where there’s always something to improve.
For the first 60 days, this position will be fully onsite. After that, it will transition to a hybrid schedule based in our Ravenswood/Bowmanville office (on the north side of Chicago), with in-office days on Mondays, Tuesdays, and Thursdays.
Key Responsibilities Payroll, Contractor Payments & Reimbursements: - Administer semi-monthly payroll for employees using Gusto
- Process contractor payments and employee reimbursements via Chase
- Ensure accurate benefit withholdings and timely payment execution
Time and Expense, Invoicing & Project Maintenance: - Review timesheets and expense reports for accuracy and adherence to client and firm policies
- Configure new projects in BigTime with the correct rates and resources
- Generate complex, project-based invoices using BigTime
- Monitor accounts receivable and follow up on outstanding balances
Compliance & Filings: - Prepare and file state and local annual reports, maintain registrations, and monitor renewal calendars
- Troubleshoot issues related to tax withholding, unemployment insurance, and business registrations
- Respond to and manage insurance audits (e.g., workers’ compensation, liability)
Accounting, Bills & Bookkeeping: - Pay vendors and contractors in accordance with contracts and approvals
- Perform journal entries, reconciliations, and month-end close
- Track and classify expenses, accruals, and prepaids
- Maintain the general ledger and chart of accounts in QuickBooks Online
Financial Forecasting: - Maintain forward-looking revenue estimates based on the project pipeline and billing schedules
- Assist with tracking actual vs. forecasted revenue and cash flow pacing
- Support internal insight into margins and planning efforts
Contract Support: - Use pre-approved templates to prepare and route Statements of Work (SOWs) and contractor agreements via DocuSign
- Ensure completed documents are properly filed and accessible
Qualifications - Bachelor’s degree, preferably in Accounting, Finance, Business Administration, or a related field
- 5+ years of experience in accounting, billing, or financial operations
- Experience in legal billing, professional services, or project-based invoicing (strongly preferred)
- Proficient in QuickBooks Online, Gusto, and Excel
- Familiarity with BigTime, Chase, and other cloud-based tools (a plus)
- Strong attention to detail and ability to manage multiple deadlines
- Able to work independently and solve problems with minimal oversight
- Experience working with contract templates and agreements
- Experience preparing and filing state registrations and insurance compliance paperwork
- CPA preferred but not required
Work Schedule - Full-time (40 hours/week)
- In-office: Mondays, Tuesdays, and Thursdays
- Remote: Wednesdays and Fridays
- Additional flexibility expected around month-end close and beginning-of-month invoicing
Compensation - Competitive salary based on experience
- Health insurance
- Paid time off
- 401(k) participation
Job Tags
Full time, Contract work, For contractors, Local area, Remote job,